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2012 Fall Region Meeting
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 Fall 2012 Region 5 Board Meeting Information
Thursday October 11, 2012
8:30 a.m.
Grand Council Ballroom
Radisson Hotel and Convention Center
Green Bay, Wisconsin


Approved Region 5 Board Meeting Mintues (PDF - Microsoft Word)

Conference Report (PDF - Microsoft Word)

Conference Financial Recap (PDF - Microsoft Word)

Agenda (PDF - Microsoft Word)

  1. Call to Order (Larry Schmitz)

  2. Appoint Parliamentarian (Larry Schmitz)

  3. Roll Call/Credentials (Mike Hall)
  4. Introductions (Larry Schmitz)

  5. Welcome to Green Bay / Announcements (Ron Mathis / Chris Nimmer)

  6. Consent Agenda (Larry Schmitz)
    • Approve May 2, 2012 Board Meeting Minutes (PDF - Microsoft Word)
      NOTE:  These minutes have been previously approved electronically.  The vote is to confirm the electronic approval.

  7. Treasurer's Reports (Bill Riter)
    • Auditor's report/status (PDF - Jpg)
    • Current 2012 YTD Financial Report (PDF - Microsoft Word)
    • Status of Region Funding and GITCA Funding

  8. Region Nominating Committee / Officer Elections (Larry Schmitz)
    • Nominees include:
      • President:  Chris Nimmer
      • Vice President:
        • Mark Gilfand
        • Mike Hall
      • Treasurer:  Bill Riter
      • Secretary:  Dick Boenisch
    • Open nominations from the floor
    • Vote by office (if contested), by acclamation (if uncontested)

  9. District/Association Candidate Recruitment Committee (Nita Adams)
    • Report:  (PDF - Microsoft Word)
    • Committee members are Vicky Danielson and Tony LaCrosse
    • Association Recruitment Committee Chair is Chris Leja, St Louis Chapter
    • Results of Association elections
    • There will be a vacant District Director position open as of January 1, 2013.  This position will be filled by the District Recruitment Committee maing a recommendation to the Association Board of Directors, who then needs to vote to ratify the selection.

  10. Region Webmaster Report (Mark Gilfand) - (PDF - Microsoft Word)

  11. Region Bylaws/Operating Procedures Committee (Larry Schmitz / Chris Nimmer)

  12. Spring 2013 Region Board Meeting (Larry Schmitz)

  13. Region Directory Status Report (Mike Hall)

  14. Appointment of Committees for 2013
    • This will be deferred to the incoming 2013 President.
    • Appointments will be made in conjunction with the Region Officers Planning Meeting in Springfield, IL on December 14, 2012.
    • Committees include:
      • Outstanding Professional Chapter Selection
      • Outstanding Student Chapter Selection
      • National Collegiate Conference (NCC) Grant Selection
      • District Candidate Recruitment Committee
    • People interested in serving on these committees should contact the incoming Region President.
    • Members of the committees need not be Region Board members but must be members of good standing from Region 5 and should be independent of nominees for the various awards / positions.

  15. Status of Inactive Chapters / Uncashed Checks (Bill Riter)
    • Status of questions directed to the Association Treasurer at our last Region Board Meeting of May 2, 2012. (Mike Welch)
      • Requirement to have all chapters and regions use ACH.
      • Requirement for disbanded chapters to donate treasury to another non-profit (another sub-unit of AITP or an IRS qualified non-profit involved in technology education) and the IRS requirement for HQ to maintain an auditable paper trail of such actions.
      • Who does the bank reconciliation of AITP accounts?
      • What happens to rejected ACH deposits sent to AITP Chapters and Regions.

  16. Status of At-Risk Student Chapters (All)
    • Vote on disbanding inactive chapters.
    • Counts by chapter (PDF - Excel)

  17. Other New Business (Larry Schmitz)

  18. Adjourn

Chapter Reports (if submitted) Click here for the Chapter Status Report Form

Chapter Leadership Workshop
10:30am - 1:00pm 

Moderators:  Larry Schmitz and Mark Gilfand

  • Group discussion on "Building Your Chapter, Building Your Membership and Keeping Members Once They Join"

Page last updated 01/02/2013

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