Fall 2012 Region 5 Board Meeting Information
Thursday October 11, 2012
8:30 a.m.
Grand Council Ballroom
Radisson Hotel and Convention Center
Green Bay, Wisconsin

Approved Region 5 Board Meeting Mintues (PDF - Microsoft Word)

Conference Report (PDF - Microsoft Word)

Conference Financial Recap (PDF - Microsoft Word)

Agenda (PDF - Microsoft Word)

1. Call to Order (Larry Schmitz)
   
   
2. Appoint Parliamentarian (Larry Schmitz)
   
   
3. Roll Call/Credentials (Mike Hall)
   • Region 5 Alternate Chapter Representative Form (PDF - Microsoft Word)
     
     
4. Introductions (Larry Schmitz)
   
   
5. Welcome to Green Bay / Announcements (Ron Mathis / Chris Nimmer)
   
   
6. Consent Agenda (Larry Schmitz)
   • Approve May 2, 2012 Board Meeting Minutes (PDF - Microsoft Word)
     NOTE:  These minutes have been previously approved electronically.  The vote is to confirm the electronic approval.
     
     
7. Treasurer's Reports (Bill Riter)
   • Auditor's report/status (PDF - Jpg)
   • Current 2012 YTD Financial Report (PDF - Microsoft Word)
   • Status of Region Funding and GITCA Funding
     
     
8. Region Nominating Committee / Officer Elections (Larry Schmitz)
   • Nominees include:
     • President:  Chris Nimmer
     • Vice President:
       • Mark Gilfand
       • Mike Hall
     • Treasurer:  Bill Riter
     • Secretary:  Dick Boenisch
   • Open nominations from the floor
   • Vote by office (if contested), by acclamation (if uncontested)
     
     
9. District/Association Candidate Recruitment Committee (Nita Adams)
   • Report:  (PDF - Microsoft Word)
   • Committee members are Vicky Danielson and Tony LaCrosse
   • Association Recruitment Committee Chair is Chris Leja, St Louis Chapter
   • Results of Association elections
   • There will be a vacant District Director position open as of January 1, 2013.  This position will be filled by the District Recruitment Committee maing a recommendation to the Association Board of Directors, who then needs to vote to ratify the selection.
   
   
10. Region Webmaster Report (Mark Gilfand) - (PDF - Microsoft Word)
    
    
11. Region Bylaws/Operating Procedures Committee (Larry Schmitz / Chris Nimmer)
    
    
12. Spring 2013 Region Board Meeting (Larry Schmitz)
    
    
13. Region Directory Status Report (Mike Hall)
    
    
14. Appointment of Committees for 2013
    • This will be deferred to the incoming 2013 President.
    • Appointments will be made in conjunction with the Region Officers Planning Meeting in Springfield, IL on December 14, 2012.
    • Committees include:
      • Outstanding Professional Chapter Selection
      • Outstanding Student Chapter Selection
      • National Collegiate Conference (NCC) Grant Selection
      • District Candidate Recruitment Committee
    • People interested in serving on these committees should contact the incoming Region President.
    • Members of the committees need not be Region Board members but must be members of good standing from Region 5 and should be independent of nominees for the various awards / positions.
      
      
15. Status of Inactive Chapters / Uncashed Checks (Bill Riter)
    • Status of questions directed to the Association Treasurer at our last Region Board Meeting of May 2, 2012. (Mike Welch)
      • Requirement to have all chapters and regions use ACH.
      • Requirement for disbanded chapters to donate treasury to another non-profit (another sub-unit of AITP or an IRS qualified non-profit involved in technology education) and the IRS requirement for HQ to maintain an auditable paper trail of such actions.
      • Who does the bank reconciliation of AITP accounts?
      • What happens to rejected ACH deposits sent to AITP Chapters and Regions.
        
        
16. Status of At-Risk Student Chapters (All)
    • Vote on disbanding inactive chapters.
    • Counts by chapter (PDF - Excel)
      
      
17. Other New Business (Larry Schmitz)
    
    
18. Adjourn

Chapter Reports (if submitted) Click here for the Chapter Status Report Form

• AITP Chicago (PDF - Microsoft Word)
• Capitol (PDF - Microsoft Word)
• East Central Indiana
• Illowa
• Northeastern Wisconsin (PDF - Microsoft Word)
• Sheboygan (PDF - Microsoft Word)
• Southeast Wisconsin (PDF - Microsoft Word)
• St. Louis (PDF - Microsoft Word)
• Twin City (PDF - Microsoft Word)
• West Michigan (PDF - Microsoft Word)
• Wisconsin River Valley (PDF - Microsoft Word)

Chapter Leadership Workshop
10:30am - 1:00pm 

Moderators:  Larry Schmitz and Mark Gilfand

• Group discussion on "Building Your Chapter, Building Your Membership and Keeping Members Once They Join"
  • Suggestions from Doug Fogle (PDF - Microsoft Word)
  • How to Attract Students to Get Involved, from Dusten Nance (PDF - Microsoft Word)
  • Ways to Keep Your Members, from Larry Schmitz (PDF - Microsoft Word)
  • Why Join AITP, from Larry Schmitz (PDF - Microsoft Word)
  • Why AITP, from Northeastern Wisconsin Chapter (PDF)
  • Enterprise Membership Brochure (PDF)
  • Student-to-Professional Brochure (PDF)
  • How AITP Can Help YOU (PDF with Notes - Microsoft PowerPoint)

Page last updated 01/02/2013