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2016 Professional AITP Awards Schedule

Thursday, January 21, 2016   (0 Comments)
Posted by: AITP HQ

The 2016 Professional Awards Schedule for chapters and regions.

Deadline Summary:

Individual Performance Award (IPA)
Members submit documentation to Chapter Award Chairs by March 31, 2016
Chapters can submit IPA anytime during the year (allow 8 weeks lead time).
Chapter Outstanding Performance Award (COPA)
Submit to by April 1, 2016.
Professional Chapter Incentive (PCI)30
Submit to by April 15, 2016.
Region Funding
Submit to by April 15, 2016.
Region Outstanding Chapter Award (ROCA)
Regions submit ROCA recipient to by May 15, 2016.
Association Outstanding Performance Award (AOCA)
Will be selected by June 30, 2016. The AITP President will determine the announcement date.
Distinguished Information Sciences Award (DISA)
Submit to by November 30, 2016.

Location of Forms and Instructions

The forms and instructions for all the professional award programs can be found on the Professional Chapter Awards Page. You can find that page by logging into, clicking on AITP Leaders Only under Professionals on the main menu and then clicking on Awards, and then Professional Awards.


Individual Performance Award (IPA)

This award recognizes members for their individual achievements and dedication to the ideals of the association. Members earn points for each of their activities and when they achieve certain point levels they are formally recognized with the IPA award for their contributions to AITP.

AITP recommends that members make their IPA submissions to the chapter awards chairs by March 31, 2016. This is because IPA applications serve as a source of information for chapters to complete their COPA applications. Chapter Awards Chairs can submit IPA Awards to throughout 2016. The only stipulation is they must be received at least eight (8) weeks prior to the anticipated presentation date.

The IPA Awards Manual and Spreadsheet can be found on the Professional Awards Page


Region Funding

The Region Funding Request instructions and spreadsheet can be found on the Professional Awards pageRegions must submit their Region Funding requests to by April 15, 2016.


Professional Chapter Incentive (PCI)

Under the PCI program, the Association will grant a professional chapter up to $400 providing the chapter meets certain criteria. This amount is subject to change by the Association Board of Directors

The PCI Funding Request instructions and spreadsheet can be found at the bottom of the Awards page under AITP Leaders OnlyChapters must submit their completed spreadsheet to by April 15, 2016.

Chapter Outstanding Performance Awards (COPA)

The Chapter Outstanding Performance Award was developed to recognize Chapters for their efforts to become a well-rounded, effective group within their industry, local community and professional association.

The COPA spreadsheet can be found on the Professional Awards pageChapters must submit their completed spreadsheet to by April 1, 2016. 

The Association Awards Committee will notify the Region Presidents Council (RPC) of approved COPA recipients no later than May 1, 2016 for Region Outstanding Chapter Award (ROCA) selection.


Information to complete the COPA spreadsheet (& IPA) can be found in:

  • Chapter Board of Directors Minutes
  • Chapter Committee Reports & Region Board of Directors Reports
  • Chapter Publicity Articles, Chapter-linked Websites
  • Attendee Lists
  • Region Board of Directors Meeting Attendance (usually in the minutes)
  • Region and Association Conference Attendance lists
  • Chapter Dinner Meeting Attendance (financial record)
  • Reimbursement records for Conference Attendance
  • Various event attendance lists (Chapter, Industry, Local)
  • Volunteer lists for events
  • Virtual Water Cooler Attendance and/or presenter lists
  • Attendance lists for Association Board of Directors and Region Presidents Council meetings
  • Chapter, Region and Association Committee documents


Where does it fit? No specific area?


Use this section to put in ALL the items that fit that category, but doesn’t have a specific place.

You may need to put an item into the "Other” box in one or more categories.

If an item fits into more than one category, enter it into EVERY category it fits into. For example:

  • Some items fit both Business and Local categories, so put the items into both categories under the "other” heading.
  • If it fits Chapter, Business and Giving Forward – put the items into all the categories under the "other” heading.


Use this area for ANYTHING you want to specifically highlight that doesn't fit under a given category. These items could also be entered into the "other” heading, but those areas may already be extensive. So, this gives you another place to enter significant information. Some examples:

  • Your membership doubled during the year.
  • Chapter meeting programs were outstanding and attendance was significantly increased.
  • Chapter received special recognition or hosted an unusual or special event.
  • Chapter member(s) received special recognition or award(s) from Business or Local Communities.



Contact any of the following:


Region Outstanding Chapter Award (ROCA)

Regions are to select their Region Outstanding Chapter from the list of chapters who were awarded COPA. Region Presidents are to inform of their ROCA selection by May 15, 2016.

Regions may submit supporting documentation (maximum of three) with their selection. This supporting documentation should be requested from the recipient chapter and submitted with the ROCA selection notification, if possible. If not, the supporting documentation must be submitted within three (3) days or the recipient chapter will be submitted without any additional documentation.

The Association Awards Chair will immediately send ROCA selections and supporting documentation to the AITP President, who then sends them to the Independent AOCA selection committee.

Association Outstanding Chapter Award (AOCA)

An Independent committee will select the AOCA winner from the ROCA recipients by June 30, 2016. The final schedule for announcements and presentation will be determined by the AITP President.

Distinguished Information Sciences Award (DISA)

This award recognizes individuals who have made outstanding contributions through distinguished services to the field of information management. A list of past recipients can be found here.

The DISA submission form can found on the Professional Awards page and must be submitted to by November 30, 2016.

If you have any questions about the AITP Professional Awards program or schedule, please contact

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