Delegation: The Key to Productivity

Blog Single

You've probably heard the saying, “If you want something done well, do it yourself.” But here’s the problem with this school of thought—it’s incredibly unproductive. If you have to perform every single task in your organization simply because you want it done your way, then why do you need the employees, right?

There comes a time as an IT pro when you must realize that you can’t do everything yourself. Effective delegation can spell the difference between success and failure.

3 Reasons Delegation is Effective 

  1. Delegating responsibility helps other employees to grow.

    You hired your employees because you believed they had talent and could help your organization reach its goals. By entrusting them with new responsibilities, you give them a chance to learn, grow and become better at their jobs. 

  2. Delegation prevents burnout.

    One of the principal sources of workplace burnout is lack of delegation (or improper delegation). By delegating effectively, you can maintain a more comfortable workload, which helps you to operate at peak performance. Needless to say, if you delegate, you’ll be more productive.

  3. It frees up time for more important tasks.
    Although you may be faced with the temptation to tackle every small and simple task—don’t! Let someone else do it. Delegating less important tasks will give you time to give your best to projects of real consequence and will greatly increase the overall productivity level of your organization.

How to Effectively Delegate

Delegation only helps if it’s done effectively. It’s pointless to assign a task to an employee and still end up cleaning up their mess because they did a poor job. So, how do you delegate the right task to the right person, and how do you make sure they deliver exactly as expected?

It’s simple – just follow these steps:

  1. Assign the smaller tasks to newer employees in order to build their level of competence and confidence.
  2. Delegate tasks based on the core strengths of each individual and don’t force assignments on the wrong people. Some are good with numbers, some are not. Some may also be more tech-savvy than others. Some may have strong soft skills.  
  3. Give clear instructions and set measurable goals. You can’t manage a task if you can’t measure it. Ask them questions to ensure they understand your expectations and tell them to come back and ask questions if anything is unclear.
  4. Be open minded and listen to their input. Sometimes, your staff may come up with a new idea or fresh angle from which to approach a task. That new idea may make a difference big difference. Allowing your employees to get creative will often pay off.

In the end, delegation won’t just make your organization more productive, it will also make your work more enjoyable and your life less stressful. So, if you want to get your tech organization or IT department firing on all cylinders, it's time to start delegating effectively.